Assistant Manager Finance

Department:

Finance

Grade:

F

Reporting to:

Manager - Finance

Direct reports:

 -

Job purpose:

Ability to successfully analyze and effectively communicate financial data; ability to interact successfully with management, employees, vendors, customers; communicate contractual and financial data effectively.

Main tasks and responsibilities:

Financial Management

·         Develop and implement financial policies, systems and procedures for the company.

·         Analyze business operations, trends, costs, revenues, financial commitments and obligations to project future revenues and expenses.

·         Prepare and monitor daily cash flows and daily liquidity reports for the week for the smooth control and daily functioning of fund management.

·         Prepare monthly, quarterly, half yearly and annual cash flow forecasting. 

·         Plan, follow-up and execute accounts receivables and payables.

·         Manage and monitor overdraft and bill discounting facility with bank, including timely settlement of overdraft used and bills discounted as well as submission of bills as required by the bank.

·         Develop, maintain and analyze budgets, review periodic reports of budgeted costs to actual costs.

Accounting Management and Auditing

·         Develop and implement accounting procedures and policies which will streamline the daily accounting affairs and improve internal controls.

·         Prepare, examine and analyze accounting records to assess accuracy and promptness.

·         Monitor reconciliation of bank statements, vendors, customers, overseas agents as well as group companies accounts.

·         Prepare and submit MIS reports as required by the management.

·         Monitor income contribution reports, job reports are prepared accurately and promptly.

·         Prepare daily, monthly, quarterly, half yearly and annual performance reports accurately and promptly and submit to the management.

·         Monitor monthly salary disbursements, recovery of advances and imprest settlements.

·         Liaise with auditors for finalization of books of accounts.

Corporate Accounting

·         Ability to compile, verify, analyze, interpret and disseminate critical financial data (actual, forecast and budgeted) to all major stakeholders and in multiple currencies. Experienced in acquisition accounting and mergers, competent in statutory reporting

·         System implementation - Successful implementation, analysis and management of new accounting systems and procedures, including systems integration and staff training.

·         Communication and leadership skills - communicate effectively to build relationships both internally and externally, develop strategic partnerships and provide advice at all levels of management. Proactive leadership style to meet strict deadlines and maintain a team under pressure.

·         Fully accountable for the preparation of management reports but not limited to Fund Flow, Cash Flow, Daily Liquidity reports, Accounts Payable and Revenue Monitory Reports of offices in ME and Asia.

·         Managing funds independently, liaising with customers as well as with vendors for collection and payments.

·         Supervising reconciliation of various accounts such as banks, vendors, overseas agent and intercompany accounts.

·         Liaising with banks for all banking related matters including overdraft facilities and bill discounting activities.

·         Review and make decisions on Credit limit of new and existing customers.

·         Actively involved in liaising with customer for receivables and maintained healthy relationship with customers. 

·         Actively involved in the sourcing, development & finalization of budget plan.

·         Handling the monthly/yearly closure of books of accounts up to finalization of companies under the group.

·         Coordinating with internal and external auditors for audit related works and queries.

·         Generating monthly performance reports to be submitted to the board.

·         Reviewing the trial balance entries and implementing corrective actions if required.

·        Actively involved in rectification work and training of junior staff.

Key interactions (Internal | External):

External: Customers | Vendors | Banks | Customers |

Internal: Finance | HR & Admin | Operations | Commercial | Sales

Education requirements:

Language requirements:

Graduate/ Masters level education, Good computer skills (shipping software, EBMS, Tally, finance module, related logistics/ shipping/ marine certification, MS Office - Excel)

English – Fluent (required)

Background and experience:

Competencies and skills:                       

·       4 years Manager - Finance experience within Liner/ Feeder Shipping environment.

·       Knowledge of containers and its movement, trade lanes, port, harbor, pricing, customs and immigration activities and procedures, and necessary legal requirements

·       Knowledge of Terminal operating systems, shipping operations, vessel services and port rotations.

·         Time management and organizational skills

·         Analytical, numerical and problem-solving skills when under pressure and tight work deadlines

·         Team management and leadership qualities

AUTHORISATION

Reporting manager:

Date:

Signature

HR:

Date:

Signature